In our Working From Home In Audio Production? This May Be Everything You Need To Know article, one of things we touched on was the use of cloud-based file transfer services and as a result we decided to take a much closer look at this area that a growing number of us depend on.
The rise of cloud based file transfer services has tracked the increasing speed of the internet. Add to this the way cottage-isation has changed this industry with more and more people working from home and needing to send and receive large media files, sessions etc that need easy-to-use, secure and cost effective solutions.
In this article, we take a look at the cloud based file transfer services that we have come across as a team as well as others that have been recommended to us. For each provider we have included some information about the services they provide, a summary of the pricing options and where we have comments and recommendations from users, we have included these. We would like to thank all those that took the trouble to provide us with suggestions and comments to make this article as comprehensive as possible.
Everyone can continue to help by telling us in the poll at the end of this article, which cloud-based file transfer services you use. The results from this poll will further help others to decide which service to go for.
One of the reasons this came up in our working from home article was the area of data security, especially when we can be handling commercially sensitive content and how we move that around is an important part of our data security strategy. So as well as covering the usual suspects, we will also look at the more secure services too.
For example, when working with DreamWorks or Sony, they use their own systems and they have very strict security requirements and will only use approved third-party studios.
It’s all very well having a secure delivery system but one thing to consider is what happens to content before and after transfer. If you have multiple clients or clients that are working across multiple agencies on single to multiple projects, where does all the work-in-progress media reside and how well is it secured? How many systems and siloed drive stacks, or local CPU’s, containing media end up with copies of a project?
This is not intended to be an exhaustive list, but is a list of the services we have come across as well as services that have been recommended to us. If there is a service that you use that isn’t on the list then do tell us about it in the comments below.
Finally there is no preference in the order that we are presenting the different services, we have chosen to present them alphabetically.
Aspera is one of the most secure services on the list together with Media Shuttle from Signiant. Aspera comes from IBM and is pitched at a number of industry sectors including the banking and financial markets sector as well as media and entertainment, all of which need high levels of security. This is one really for big facilities but as a freelancer you may come across it as the service that your clients ask you to use.
What IBM Say About Aspera
IBM Aspera on Cloud overcomes the data transfer challenges of a hybrid-cloud infrastructure that uses a combination of public cloud, private cloud, and on-premises storage and compute resources by allowing companies to securely and reliably move big data across on-premises and multi-cloud environments at unrivaled speed. This new hosted service from IBM Aspera is the fastest way to transfer, exchange, and deliver data from any location to anywhere with anyone.
Seamlessly access and share data stored anywhere
Move files at maximum speed, regardless of network conditions
Securely collaborate with anyone around the world
There is a free trial option which gives you the features from the Advanced option with a ceiling of 100GB.
Standard is priced at $716.40 per year for 1TB of transfers and 1TB of storage with up to 2500 users.
The Advanced option is a big jump in price up to $10,400 per year for 6TB of transfers and 10TB of storage and up to 2500 users. Other additional features include SAML integration, Activity reporting, Multiple workspaces and shared inboxes
You can learn more on the IBM Aspera website.
Comments From Users
Aspera Faspex is the industry standard, but definitely not practical for a private entity.
It’s not encrypted on my end, but it is “point to point”. Both sides need to have an account and a client portal. Have never had anything “leak” in 10 years of use.
Aspera or Signiant are the only true options that major studios will allow.
As a business here at Production Expert Ltd, we use Box for storage and for sharing files in articles. If we are sharing a session or hi-res audio files, they are hosted on Box.
What Box Say About Their Services
Box combines easy collaboration for your extended enterprise and from any device, a delightfully simple user experience and flexible workflows all supported by the security, governance and compliance needed by every industry and geography. By supporting work across a variety of content types, devices, apps and services, Box lets your employees work from anywhere, anytime. We also integrate with over 1,000 leading software providers like Office 365, Google Suite, Salesforce and Adobe Sign so you can leverage Box as a central content hub while letting employees continue to use the apps they know and love.
Box has pricing plans for individuals and and businesses
Free Account with up to 10GB of storage and a 250MB file upload limit
Personal Pro - £8 per month with up to 100GB of storage and a 5GB file upload limit
Moving onto their Business Plans…
Starter - £4 per month with 100GB of secure storage, 2 GB file upload and a minimum 3 users up to a maximum of 10 users.
Business - £12 per month with unlimited secure storage, 5 GB file upload and a minimum 3 users with no maximum number of users.
Business Plus - £20 per month with all the Business features as well as advanced admin controls and capabilities, unlimited external collaboration.
Enterprise - Prices on application - Content management with premier account and content security and workflow automation.
Digital Pigeon present themselves as providing “Large file sharing for Digital Media Producers & Creatives.”
What Digital Pigeon Say About Their Services
We use enterprise-grade Amazon servers to make sure your files are secure and delivered incredibly quickly. We have primary file servers in four continents and edge servers in over 50 major cities around the world.
Everytime you upload video, images or audio, our system generates a web-ready preview that your client can instantly access. Your client can stream or view your work on any device and on any browser. Digital Pigeon lets you know when your clients have received your files, accessed them – or even sent files to you. You can be alerted in the office or on the move – by email, phone notification or Slack.
Easily receive files from clients. Receive large files from your clients and suppliers by sending them to a custom-branded upload page. Send them a link to the incredibly intuitive interface – they don’t even need to sign-up for an account with Digital Pigeon.
Ability to send large files
Amazon-powered speed and reliability
Instant media previews on all devices
Cost-effective archived cloud storage
Activity tracking and notifications
Enterprise-grade security and encryption
File server network in four continents
Desktop, mobile and web apps
Essentials - $15 per month - Digital Pigeon Essentials is designed for businesses who need a file sharing service for low volumes or occasional use.
Freelancer - $29 per month - Includes all the features in Essentials plus send & receive large files with your own custom branding.
Professional - $89 per month - Includes additional features designed specifically for professional studios and agencies like professional grade file-distribution utilising optimized routes technology and user management.
Business - $249 per month - Includes everything in Professional, plus the features to enable users to be able to customise Digital Pigeon and take advantage of Amazon’s Content Delivery Network.
Comments From Users
Digital Pigeon, offered us a file transfer solution that suited our needs and really benefits our clients. One of the main advantages is the ability to add notes (at specific timecodes) to any files sent, all within the browser and without having to download the file first. You no longer have to wait for a file to download before viewing it, saving time and making the review process quick and easy. Once you have finished your notes we are able to view and address them and upload you an amended version. With servers based around the world they also boast the quickest transfer speed compared to other providers so we can get your files to and from our clients quicker. Making the transfer and viewing of files more integrated and streamlined has not only improved our workflow but also allows us to spend more time on the creative things, which we love.
Dropbox is probably one of the most used services. Many of the team use it. For example Mike uses Dropbox Plus for his business cloud storage backup as well as sending files to clients.
What Dropbox Say About Their Services
Share files, big or small - Send files to anyone, even if they don't have a Dropbox account. One of the benefits of Dropbox's cloud storage is that files you share always stay up-to-date, letting you and your team stay on the same page.
Simplify team management - Organize your company's files in one central place with Dropbox Business. Admin controls let you track team activity and secure access to shared data.
Keep your data safe - Dropbox security features let you control exactly who gets access to your files, wipe data when you lose a device, and recover files if you need to.
Dropbox Transfer offers ‘WeTransfer’ like services for Dropbox users and for those professionals who share files with clients this is something well worth considering instead of the usual way of sharing Dropbox content.
Dropbox Transfer offers;
Track your transfers with delivery and download notifications.
Send recipients up to 100 GB per transfer, whether they have a Dropbox account or not.
Send a file, but keep your original. You deliver a copy of your files without inviting recipients to your file system.
Secure it with a password
Add an expiry date
Dropbox has a series of plans for individuals, teams, business and enterprises. Let’s start with the plans for individuals, which have been updated in June 2019…
Dropbox Free - Free - Sign up for 2 GB of storage, and start accessing and sharing photos, documents and other files from any device.
Dropbox Plus - £7.99 per month - This plan comes with 2TB of storage, 30 day history and Office 365 integration and Dropbox Rewind where you roll back changes to any folder up to 30 days.
Dropbox Professional - £19.99 per month - This plan comes with 3TB of storage, 120 day history, Office 365 integration, clients can leave feedback on comments on most files and a range of additional collaboration and productivity tools.
Moving onto plans targeted at teams…
Team Standard - £12 per month - This plan comes with 3TB of storage, 120 day history, the features offered with Professional as well a range of team focussed features including a Team Folder.
Team Advanced - £18 per month - This plan has everything in the Team Standard plan, unlimited storage, device approval, tiered admin roles and audit logs for file event tracking.
The Dropbox Business plan has 3 tiers. With Dropbox Business, you get even more security and collaboration features for your team. They appear to replicate the Team plans in the Dropbox Business tiers.
Business Standard - £12 per month for a minimum of 3 users with 3TB of storage.
Business Advanced - £18 per month for a minimum of 3 users with unlimited storage.
Enterprise - Price on application with Customizable solutions, Individualized support to help admins manage at scale, 24/7 phone support, Advanced training for end users and admins and more.
Comments From Users
I get files from all kinds of services from clients. But for me and what I use to send back to them is Dropbox. Simple folder on my computer. I can control the folder structure and the sharing; passwords, expiration, etc. Love it.
Dropbox is great, but you should pay for the level above the standard service, especially if you plan on uploading and downloading various projects, that need to be available for any real length of time.
Dropbox is so powerful for use with Pro Tools that I can not imagine working without it. Everybody with shared permissions can open and work within Dropbox. It’s so fun to use in whatever part of the world you are in. The best $99 that you can spend on any cloud service for working with Pro Tools.
It’s pretty good as long as you’re coughing up the dough. But for simply sending a session or some audio files to someone who may not be a paying member or may not even have an account it’s not fun. You can’t just download a folder, you need to download it as a zip file and then unzip. Sometimes you need to add the folder to your Dropbox account and have enough space available in said account just to download the files.
Dropbox because many of my long format clients use it. Files can upload overnight and be available on my audio drive first thing in the morning.
We primarily use Dropbox Enterprise Class for the following reasons:
We can send links to media and allow media to only be heard/seen via on-demand (meaning it cannot be downloaded), or downloadable.
Expiration Dates on Links
Ability to designate specific upload links to non-Dropbox account users (such that they don't have to signup for Dropbox at all but still can send me files, including all audio/media formats).
99.9% uptime with backup.
REALLY fast upload/download speeds (average 80-120 Mbps depending on traffic).
Google Drive And Google One
At Production Expert Ltd we have Google Drive as part of of our G-Suite and use it for sharing documents and spreadsheets within the team. Once you need more than 15GB then you now get referred to Google One.
What Google Say About Google Drive
Store any file - Keep photos, stories, designs, drawings, recordings, videos, and more. Your first 15 GB of storage are free with a Google Account.
Share files and folders - You can quickly invite others to view, download, and collaborate on all the files you want–no email attachment needed.
Work offline - Make files available offline so you can view them when your phone or tablet loses service, like on a plane or in a building with a bad connection.
See old versions - You can look back as far as 30 days on most file types, making it easy to see who has made changes and go back to previous versions. That's file versioning made easy.
Google Drive - Free with 15GB of storage
Google One 100GB - £1.59 per month - Includes 100 GB storage, access to Google experts, option to add your family, extra member benefits
Google One 200GB - £2.49 per month - Includes 200 GB storage, access to Google experts, option to add your family, extra member benefits
Google One 2TB - £7.99 per month - Includes 2 TB storage, access to Google experts, option to add your family, extra member benefits
Google One 10TB - £79.99 per month - Includes 10 TB storage, access to Google experts, option to add your family, extra member benefits
Comments From Users
I use Google drive for transferring and keeping an archive of stuff you need as part of a traveling toolkit. I've used it for about 5 years, and as long as you have the space you need on it, it's great.
Been using Google Drive for my stuff. I like to have services that have an actual app instead of a web-based download so files can sync in the background, pause, resume, they automatically start downloading as soon as a client has uploaded to a shared folder, etc.
Google Drive is my go-to. I pay for the 100 GB.
Hightail - Formerly YouSendIt - About To Be Opentext
YouSendit was one of the earlier players in the cloud based transfer services market and gained traction when people wanted to be able to ‘email’ files that were too large to attach to an email. YouSendIt became Hightail and now Hightail is about to become Opentext.
What Hightail Say About Their Services
You send large files with Hightail, Recipients retrieve with ease and they send you confirmation and add the file to your tracker.
Share images, videos, PDFs, presentations and more for your team to access easily as high-res previews and streams. We support these file formats and more as preview images.
Decide who will receive your shared content and further protect your work with access codes, protected links and expiration dates.
Rest assured, your work will not go unnoticed. Recipients receive an email notification when a file has been sent, and you’ll be able to track delivery and downloads.
We offer enterprise-grade security for your business.
Lite - Free - For sharing smaller files, load files up to 100MB with 2GB storage.
Pro - $12 per month - For sharing and tracking larger files, Upload files up to 25GB, Unlimited storage, Recipient tracking, Notifications, Set Access codes to protect your work.
Teams - $28 per month - File sharing for small teams, Upload files up to 50GB, Unlimited storage, Recipient tracking, Notifications, Set Access codes to protect your work.
Business - Contact Sales For Pricing - Sharing and tracking large files for the whole company, Upload files up to 100GB, Unlimited storage, Recipient tracking, Notifications, Set Access codes to protect your work.
Comments From Users
Aspera for anything that needs to be sent to a major studio. For most others, I would suggest Hightail Pro. Secure and has a 25 gig limit for any one file. You can send unlimited files and lots of flexibility for $12.00 a month.
What hubiC Say About Their Services
Synchronise your data across multiple devices - Get a hubiC folder on all your computers and synchronise content across them all.
hubiC accepts all file types in all sizes, so you can remotely backup all your photos, videos, music and documents. Log in to your storage space in just a few clicks to create folders, delete or move files or even publish them online. You have full control of your online storage platform.
Transfers between your devices and the OVH servers are secured using the SSL protocol and OVH provides the best infrastructure to guarantee optimum transfer speeds (depending on the capacity of your internet connection).
Each document placed in hubiC is stored in OVH.com data centres. Data is backed up with permanent redundancy to handle any hardware faults (outage, data corruption for example), thereby ensuring the integrity of your data. Only you can access your data with your username and password.
hubic 25GB - Free - With this plan you get 25GB of storage space
hubiC 100GB - 1 Euro per month - With this plan you get 100GB of storage space
hubiC 10TB - 5 Euro per month - With this plan you get 10TB of storage space
For more on the different plans from hubiC, check out their Special Offers page.
Comments From Users
I use hubiC, it has simple link file or folder sharing, much improved file synchronisation, solid reliable off site backups and very fast servers for upload & download.
iCloud From Apple
What Apple Say About iCloud
iCloud is built into every Apple device. Everyone gets 5GB of free iCloud storage to start, and it’s easy to add more at any time.
All your files available from all your devices - The files you keep safe in iCloud Drive are easy to get to, no matter which device you’re using. You can access all your files from the Files app on iOS, the Finder on your Mac, File Explorer for Windows PCs, or iCloud.com.
With iCloud Drive it’s easy to invite people to work on a file with you. Just send a private link. No creating copies, managing versions or adding email attachments.
Two‑factor authentication is an extra layer of security designed to ensure that only you can access your account. That means your account can only be accessed on devices you trust, like your iPhone, iPad or Mac.
iCloud 5GB - Free - Good for safely storing all the basics, like contacts, calendars and notes.
iCloud 50GB - £0.79 per month - Recommended for storing your photos, videos, files and apps, and backing up your device.
iCloud 200GB . - £2.49 per month - Good for families or one person with lots of photos and videos.
What Jottacloud Say About Their Services
Whether you are an individual, family or business, Jottacloud lets you store, share and be productive wherever you are.
Jottacloud lets you preview and edit Office documents, and collaborate with friends and colleagues in real time.
Keep all your work files stored in a safe place, available when and where you need.
Teams, organizations and businesses can easily store, share and collaborate on files and folders, or co-author office documents in real time.
The administration panel makes it is easy to add or remove members, pay bills and generate reports. The business subscription simplifies payment with unified billing.
No more sending large files with email or USB sticks. You can share files of any size with Jottacloud. Just send a public link via email, SMS or Slack.
Jottacloud is a Norwegian company that operates under Norwegian jurisdiction. Norway has some of the strongest privacy laws in the world. We are of course GDPR compliant.
Jottacloud has personal and business subscription plans. Let’s star with the personal plans…
Jottacloud Free - Free - Get 5GB of storage space for free.
Jottacloud Personal - 7.50 Euro per month - Get unlimited storage for one user.
Jottacloud Family - 10 Euro per month - For 5 family members with 5TB of shared storage.
Moving onto the business plans…
Jottacloud Business Free - Free - Get 5GB of storage space for free with up to 2 users.
Jottacloud Business Small - 7 Euro exc VAT - Get 1TB of storage with up to 2 users.
Jottacloud Business Large - 10 Euro exc VAT - Get 1TB of storage with unlimited users.
You can add extra storage to your business subscription for 6 Euro per month, per TB
Comments From Users
It's been mentioned on the podcast once, but I use Jottacloud. In Norway unlimited space costs about 53 GBP per year.
MailBigFile is similar to HighTail in that is is designed to help you send large files too big to attach to an email to other people without the recipient having to download and setup software.
What MailBigFile Say About Their Services
With the free service, MailBigFile are clear about what happens to your personal data. They say…
Stay in control of your files with the MailBigFile Pro account. Not only can you send files up to 4GB in size, you can store and track all the files you have sent too. Re-send file links at the click of a button. You can even add recipients to your files after they have been sent!
The Business accounts are customisable to suit your business branding. Your business gets its very own file sending and receive pages, with your own custom URL. Send and receive files up to 20GB in size.
BigMailFile Free - Send files up to 2GB, Files available for 10 days, 1 Free User, 20 downloads per file, 1 recipient
BigMailFile Pro - £19 per year - Send files up to 4GB, Files available for 28 days, 1 User, 50 downloads per file, 5 recipients, Send unlimited files, 1GB permanent storage, Send 10 files at a time, Track files, Delete files, SSL/AES encryption.
BigMailFile Business Lite - £75 per year - Send & Receive files up to 5GB, Files available for 30 days, 1 User, 50 downloads per file, 10 recipients, Send unlimited files, 3GB permanent storage, Send 20 files at a time, Track files, Delete files, SSL/AES encryption, Custom URL, Custom branding, Password protect, Language customisation.
BigMailFile Business - £150 per year - Send & Receive files up to 20GB, Files available for 60 days, 5 Users, 100 downloads per file, 15 recipients, Send unlimited files, 10GB permanent storage, Send 20 files at a time, Track files, Delete files, SSL/AES encryption, Custom URL, Custom branding, Password protect, Language customisation, Upload your own CSS, Remote assistance.
What MEGA Say About Their Services
Secure Cloud Storage and Communication. Privacy by Design - Create a MEGA account to get 50 GB FREE storage
Your MEGA files and chats are encrypted with keys controlled by you. You can exchange messages, share your files and have audio/video calls with MEGA’s end-to-end encrypted chat.
Take the security of your company’s data and communication to the next level with MEGA’s end-to-end encrypted business solution.
Take full advantage of MEGA with a PRO account or Business account. Millions of people trust MEGA to store billions of files using our state of the art infrastructure. Join them and protect your data using one of the Internet’s most secure cloud and communication providers.
MEGA FREE - Free - 50GB of storage, Subject to your participation in their achievements program
MEGA PRO LITE - £4.38 per month for 200GB of storage and 1TB of transfers
MEGA PRO I - £8.77 per month for 1TB of storage and 2TB of transfers
MEGA PRO II - £17.54 per month for 4TB of storage and 8TB of transfers
MEGA PRO III - £26.32 per month for 8TB of storage and 16TB of transfers
MEGA BUSINESS - 10 Euro per month per user for unlimited storage and unlimited transfers
Microsoft One Drive
Microsoft One Drive comes with Microsoft Office 365 plans but it is also available separately for people who don’t use Office 365.
What Microsoft Say About One Drive
Work together - Collaborate with people for work or fun. Share your files and folders easily with OneDrive or OneDrive for Business.
What is OneDrive? - Store photos, files, and folders and share them with other people from anywhere.
Store, share, sync - Get to your files from anywhere when you store them in the cloud.
Work together - Work seamlessly with your teammates when you store important files in the cloud.
OneDrive Basic 5GB - Free - free 5GB storage
OneDrive 50GB - £1.99 per month
What pCloud Say About Their Services
Save your files and have them on your laptop with pCloud Drive, phone or the web.
Send, receive and work together with your friends on every file.
Keep your private files confidential with the highest level of encryption with pCloud Crypto
Optimise your teams’ workflow with organized shared folders to control data access in and outside the company.
Take the opportunity to comment on files to ease user collaboration and skip using unsecured chat platforms.
Have all of your account activity recorded in detailed logs and access any previous versions of your files.
Develop your ideas on your PC without taking actual HDD space with pCloud Drive.
Put your brand in front of your customers every time you share large files. Use branding to add your own logo, cover and personalized message.
Free 10GB - Free - Sign up and get 10GB of cloud storage
Premium 500GB - £3.59 per month - Gets 2 TB Storage, 2 TB Download link traffic, Fair share, Download link branding, 30 days trash history.
Premium Plus 2TB - 7.09 per month - Gets 500 GB Storage, 500 GB Download link traffic, Fair share, Download link branding, 30 days trash history.
Comments From Users
There is a business option but you have to sign up for a free trial. No prices available.
Just found pCloud today - looks good
You don’t have to use 3rd party services, you can choose to create and use your own private server. There are too many options to list out one by one but to whet your appetite here are some users suggestions…
Comments From Users
I use a private server that you can access remotely, create a folder for each client that’s password protected for them to send and receive files.
Synology Disk Station - Password protected folder per client accessible as NAS from my computer and as a web page with login for clients. Encrypted .rar files (small file size for .wav)
I've created my own, it's unlimited size and fast upload/download (consistent), for a personal use is quite simple to manage, even to receive work from clients, I create a user for each client and give them username and password + quota :)
I run a self-hosted ownCloud instance on a linux server of a trusted (at least by me) server provider. This gives me maximum flexibility and control (encrypted drive) and I do run a bunch of other services on that machine. I will admit though that this option requires a lot of dedication/time and work. And also: with great power comes great responsibility! But I enjoy doing that :)
Our own Alan Sallabank built his own and you can read all about it in his article How I Built A Network Storage Server For My Pro Tools Post Production Facility For Less Money Than A NAS. The cost of this was £450 (including UK taxes).
What Resilio Say About Sync
Resilio Sync is a fast, reliable, and simple file sync and share solution, powered by P2P technology.
Sync every folder automatically to all your devices. You add a folder to one and it automatically becomes available on all your linked devices. (Only on Pro accounts).
Change access permissions at any time using 'Advanced Folders'. Assign ownership to another user, revoke access, or change read and write permissions on the fly. (Only on Pro accounts).
On Business accounts you can protect your work with two-step authentication, decide who has permission to edit and view files, share your folders using expiring links. No cloud or any 3rd party servers. Just your private cloud.
Backup your files automatically to another device you own. Create your own Disaster Recovery site. Setup your phone to backup all photos to your laptop, or backup all your documents from your laptop to your NAS.
Sync skips the cloud and finds the shortest path between devices when transferring data. No size limits. Easily sync and share folders that contain gigabytes (or terabytes) of data.
Sync photos, videos, music, PDFs, docs or any other file types to/from your mobile phone or tablet. Using 'Selective Sync', you can choose to sync only the files you need, whenever you need them.
Share files of all types and sizes. Synchronize folders. Move data as fast as your network allows - several times faster than any cloud based solution. (Only on Business accounts)
Keep folders synced between multiple platforms and operating systems. Sync is available for OS X, Windows, Linux, iOS, Android, all major NAS devices, and more.
As with many service providers there are plans for home and business users.
Sync Home Free - Free - Has limited feature set.
Sync Home Pro - $59.99 one time payment - For personal use only, you can link all your devices, manage permissions on the fly, save space with Selective Sync and control bandwidth.
Sync Family Pro - $99.99 one time payment - For up to 5 family members, you can link all your devices, manage permissions on the fly, save space with Selective Sync and control bandwidth.
Sync Business Pro - From $29 per month. Authorised for business use, includes all the Pro features plus there are multi-user options and premium support.
Moving onto their business accounts…
Business Basic - $7 per user per month - Up to 19 users with up to 2 devices per user, Unlimited data, End-to-end encryption.
Business Plus - $5 per user per month - 20 to 59 users with up to 5 devices per user, Unlimited data, End-to-end encryption.
Business Premium - $4 per user per month - 60 to 140 users with unlimited devices per user, Unlimited data, End-to-end encryption and premium support.
Signiant Media Shuttle
Media Shuttle is the other high security solution that larger clients will turn to instead of IBM’s Aspera. As with Aspera most of us will not be buying into Media Shuttle but many will be provided Media Shuttle accounts by our clients. For example Mike has an account from the BBC so that he can upload finished mixes to the BBC ready for transmission.
What Signiant Say About Media Shuttle
Media Shuttle never limits the size or format of files you can transfer. And we never limit or charge for bandwidth. Every Media Shuttle subscription comes with unlimited portals, allowing each of your teams to customize the design, function and permissions for all of their projects.
Sending files with Media Shuttle is as simple as dragging and dropping them onto a web page. It’s so intuitive that your users will never need a tutorial, training session, or even an email explanation.
Media Shuttle’s proven file acceleration technology speeds up transfers over public and private networks up to 200 times faster than standard methods (such as FTP). Our patented technology practically eliminates latency, effectively utilizing available bandwidth.
Standard - Starting from $7,500 per year aimed at small to medium sized companies with special rates for startups.
Enterprise - Starting from $57,000 per year aimed at larger businesses with more sophisticated requirements including single sign-on, advanced file validation, metadata handling and integration with other systems.
Global 1000 - Price on application - They work with the largest global companies operating at scale in complex networking environments to meet their unique file transfer needs.
Comments From Users
Pricing is fairly inexpensive when comparing it to Aspera’s tech. Dropbox (not qualified), WeTransfer (not qualified), SFTP (pain in the...). It’s the most secure protocol that’s given by the CDSA at a cost that’s easily favoured amongst us in post. Truth is we have to use them all in dealing with outside shows/clients/deliveries. Most small-to-mid post houses are on it though and it’s definitely the “go-to”.
We use Media Shuttle at work but I find it pretty limited for quick collaboration.
Aspera or Signiant are the only true options that major studios will allow. I have a Media Shuttle login from the BBC as I frequently deliver to them.
When delivering audio to the BBC I use Media Shuttle from Signiant. Its their delivery method for AS-11 files but can be used to send any file type quickly and securely. The Signiant app runs in the background on my Mac, I login to the Media Shuttle Send Portal via Safari and then upload files. The files can only be sent to registered email addresses. For increased security I can opt to add a password to each delivery. It's blisteringly fast and extremely secure, you get what they pay for!
What Sync Say About Their Services
With Sync.com Send and receive files securely - Share files and folders with clients and co-workers quick and easy, with secure links. Control access with passwords, expiry dates, upload capability, email notifications and more. No file size or traffic limits and recipients of links get instant access, no Sync account required.
Instantly preview your documents - Preview virtually any type of document directly from your web browser or the Sync mobile apps, without downloading. Restrict downloads on previewable documents when sharing, for ultimate data privacy compliance. Full support for Microsoft Office formats including Word, Excel, Powerpoint and Visio, as well as Adobe PDF, PSD, virtually all photo formats, and more.
Multi-user administration - Administrator account with tools to easily add and remove user accounts for each employee on your team. Management tools to reset passwords, log in as users and view activity logs and usage. Centralized billing for all users, with pro-rated invoicing when adding additional users.
Sync Free - Free - Provides 5GB of storage to get you going.
Business Solo - $10 per month - For individuals with 3 TB of secure file storage with advanced sharing and document previews.
Business Pro - $5 per user per month - For multiple users and teams, minimum of 2 users, 1 TB of secure storage (per user), with advanced sharing, previews and multi-user admin controls.
Business Pro Advanced - $15 per user per month - For multiple users and teams, minimum of 2 users, All the secure file storage you need (up to 10 TB per user), with advanced sharing, previews, admin controls and live support.
Comments From Users
Sync is the most secure
What WebCargo Say About Their Services
Webcargo is the best way to send company files without worrying about web propagation. It’s a delivery-based system that saves your employees valuable file management time. Each recipient receives a unique time-sensitive delivery page, so that no files are forgotten on the Internet. Deliveries are unlimited and each one can be sent to a maximum of 25 recipients.
To achieve maximum upload and download speeds, we reduce the distance between the user and server. Your files are also stored in the closest Data Center by the default but can be forced to any of these regions; United States, Ireland, Singapore, Japan, Sydney, Brazil.
In addition to automatically deleting files at the expiration date, you can ask your recipients to identify themselves. There is no password. Instead, recipients simply need to log in to their Webcargo account. For new users, we validate their identity via email and give them a free, limited account.
Online viewing is available for many file types. You can playback h264, flv or even webm videos, and view presentations, pdfs and more. Viewing and Streaming performances are backed with Cloudfront, Amazon's Content Distribution Network.
Prices are in CAD$, plus taxes for Canadians residents.
Free Trial - Free - 5 recipients per month, Max file size 100MB, 14 days Deliveries, Address Book, Social Login
Individual - $25 per month - Unlimited Deliveries, Unlimited Links, Folder Sharing, Max file size 30GB, 30 days Deliveries, Recipients Authentication, Account Branding, Public Drop Box, File Encryption at REST.
Team - $100 per month - All the features in Individual, 15 licences included, One Login (SSO), Okta (SSO), Team Management, Shared Storage. Activity Report. Team Preferences.
Enterprise - $7 per user per month - All the features in Team, Max file size 50GB, File Destination Selection.
Comments From Users
WebCargo is a standard here. It works as well as WeTransfer and its a Canadian company.
What WeTransfer Say About Their Services
WeTransfer was founded in 2009 as the simplest way to send big files around the world. We don’t sell data, it’s just not our kind of currency. We don’t look into your files or ideas. No peeping, no snooping, scout’s honor.
With WeTransfer Plus you can wave goodbye to ads with personalized wallpapers for every transfer (and branded emails to match). Because great ideas deserve to look good.
With Plus you can transfer as much as you like in one go. Think of a number, now multiply it by ten — there’s still room for more. What can we say? We like big files and we cannot lie. (Sorry.)
Thanks to 500 GB of storage, you can decide when files are deleted. See who has downloaded your files (or who’s ghosting you) and easily forward, resend, or delete transfers.
Add a password to your transfers for extra piece of mind. Keep sensitive files safe and secure and be sure your ideas end up in the right hands.
WeTransfer Plus Features
Send unlimited files in one go
Store up to 500 GB of files
Wave goodbye to ads
Create a personal WeTransfer url
Style your own page
Send branded emails with every transfer
Decide when files are deleted
Manage your transfers
Build your own address book
Connect your WeTransfer apps
WeTransfer - Free - Send files up to 2GB.
WeTransfer Plus - 12 Euro per month for unlimited files and 500GB of storage
Comments From Users
WeTransfer because you know when your clients download your files.
WeTransfer for at ease of use. Its especially useful when I'm working at other studios and I'm not credentialed to use their FTP servers.
Even if you use the free service, it puts on a seven day expiry. So it’s on the client to download the files in time. If not they’ll have to admit to being lazy and delaying things.
WeTransfer is what most production companies send stuff to me by. I don’t use Dropbox as I have various email addresses and permissions become confusing and a pain. WeTransfer allows up to 20GB transfers and is pretty fast.
WeTransfer is great for anything that's under 2GB... especially approvals, dialog/VO recordings. It's super-simple for the clients to use. It's not an endorsement for the service. It's just the one that the majority of the clients are content using without the email that starts "how do I..." or "I can't figure out..." or "where is my..".
I have a lot of clients that will use WeTransfer.
I have a Wetransfer Plus account which works brilliantly for me. I love the fact that my uploads stay in the cloud until I decide I want to get rid of them.
I’m a big fan of WeTransfer for sending zipped up sessions and voiceover work. The Plus plan lets you customise the wait screen background. It’s like message on hold for file transfers!
So there you have it. A tour around the cloud-based file transfer services that we have come across as well as services that have been recommended to us by people working in music and audio post-production. If there is a service that you use that isn’t on the list then do tell us about it in the comments below.
Which of these cloud-based Transfer Services do you use? Vote for the one you use the most.
We would like to thank all those that took the trouble to provide us with suggestions and comments to make this article as comprehensive as possible.